 |
2006 Board
of Works Archived Minutes
BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD JANUARY 3, 2006
GOSHEN, INDIANA |
The Board of
Public Works & Safety of the City of Goshen met in the Council
Chambers, 111 East Jefferson Street on January 3, 2006, at 4:00
P.M. for their weekly Board meeting. Mayor Kauffman was the
presiding officer with members of the Board present or absent as
follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann
ABSENT: Board Member Landis
OTHERS: Clerk-Treasurer, City Attorney, City Planner,
Administrative City Engineer, Fire Chief, Police Chief, Building
Commissioner, Legal Compliance Administrator, Legal Compliance
Coordinator, Human Resource Manager, Mayor’s Administrative
Assistant, Park Superintendent, Utilities Superintendent, Utilities
Office First Deputy
Minutes of the meetings of December 19 and December 23, 2005 were
presented. On motion of Mayor Kauffman and second by Board Member
Stegelmann, the minutes were approved as presented.
REQUEST TO AWARD THE BID FOR 2005 CONCRETE PAVING REPLACEMENT
PROGRAM – PROJECT NO. 2005-43
Administrative City Engineer Mary Cripe requested Board approval to
award the contract for the 2005 Concrete Paving Replacement
Program, Project No. 2005-43 to Selge Construction with the lowest
bid of $133,240.
Mayor Kauffman moved to approve the request. Second by Board Member
Stegelmann and motion passed unanimously.
SUBORDINATION REQUEST OF CDBG FUNDS
City CDBG Administrator Rhonda Yoder informed the Board that she
has received a subordination request for a CDBG owner-occupied
rehab project from Activity #111, Program Year 2003. A 10-year
forgivable lien agreement was recorded for a total of $14,451.20.
Based on monthly credits from the time the agreement was signed, a
total payoff is due of $11, 320.02.
The subordination is being requested as part of a refinance request
to pay off credit card debt. The lien has been subordinated twice
in 2004 and 2005. The lender is not willing to add the payoff into
the proposed mortgage.
The recommendation of Mrs. Yoder is to deny the request as CDBG
funds are tight and continue to decrease each year, and should not
be used to finance credit card debt but should be used to make
owner-occupied rehab available to more residents of Goshen.
Further, the recommendation is to require a payoff and not to grant
the subordination request.
Mayor Kauffman moved to approve the recommendation and deny the
subordination request.
Second by Board Member Stegelmann and motion passed
unanimously.
REQUEST TO APPROVE RENEWAL OF CONTRACT WITH M.E. SIMPSON
Utilities Superintendent Doug Perry requested Board approval to
renew a contract with M.E. Simpson for valve maintenance. The
contract is to continue with a valve location, exercising and
computer mapping with GPS valve program. One half of the valves
will be exercised and mapped in 2006 and the other half in
2007.
The costs quoted in the contract are the mainline water valve cost
will be $39.00 each for previously mapped exercised valves with an
added charge of $6.00 each for the GPS. There is a charge of $50.00
each for all new valves that were not previously in the program.
The quote is based on the Water Department having approximately 948
valves in the program.
Mayor Kauffman moved to approve the request contingent on the
review and approval of the Legal Department. Second by Board Member
Stegelmann and motion passed unanimously.
REQUEST TO ISSUE AN ELECTRICAL LICENSE TO C. SLABACH
Building Commissioner Mike Leasor requested Board approval to issue
an Electrical License for the City of Goshen to Christian A.
Slabach, representing C.S. Electric, Inc., Middlebury. Mr. Slabach
passed with a score of 76%.
Mayor Kauffman moved to approve the request. Second by Board Member
Stegelmann and motion passed unanimously.
REQUEST TO ACCEPT RESIGNATION OF LIEUTENANT WILLIAM COLE
Fire Chief Danny Sink requested Board approval to accept the
resignation of Lieutenant William, Bill, Cole from the Fire
Department after 27 years of service. Lieutenant Cole is leaving
the department for private employment and the Chief wishes him the
best of luck in his new endeavors. The retirement has an effective
date of February 19, 2006.
Mayor Kauffman moved to approve the request. Second by Board Member
Stegelmann and motion passed unanimously.
2006 ANNUAL AGREEMENTS
Mayor Kauffman presented the following agreements in the following
amounts for Board approval:
Organization Dollar Amount
Bexbach Sister City Committee $ 1,000.00
Boy and Girls Club $ 3,000.00
Chamber of Commerce $ 20,000.00
Economic Development Corp. of Elk. County $ 26,000.00
Face of the City $ 10,000.00
St. Joseph River Basin Commission $ 2,000.00
U.S. 31 Coalition $ 5,000.00
The term of each agreement is from January 1, 2006 through December
31, 2006.
Mayor Kauffman explained the dollar amount of each agreement is the
same as in 2005 with the exception of the Economic Development
Corporation of Elkhart County agreement as it is based on a
percentage of Economic Development Income Tax received by the City.
Mayor Kauffman further explained that the funds for the agreements
have been included in the 2006 budget approved by the City
Council.
Mayor Kauffman moved to approve the agreements. Second by Board
Member Stegelmann and motion passed unanimously.
There being no further business Mayor Kauffman moved to process
claims and then to adjourn. Second by Board Member Stegelmann and
motion passed unanimously. |
BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD JANUARY 9, 2006
GOSHEN, INDIANA |
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on January 9, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann, Board Member Landis
ABSENT:
OTHERS: Third-Deputy Clerk-Treasurer, Fire Chief, Building Commissioner, Street Commissioner, Human Resources Manager, Legal Compliance Administrator, Mayor’s Administrative Assistant, Community Development Block Grant Administrator.
Minutes of the meeting of January 3, 2006 were presented. On motion of Mayor Kauffman and second by Board Member Stegelmann, the minutes were approved as presented.
REQUEST OF CONDITIONAL EMPLOYMENT OF FIREMAN
Fire Chief Dan Sink requested Board approval to hire Brian Brown to the Fire Department for the City of Goshen. Mr. Brown would be under a Conditional Offer of Employment as a replacement to retiring Lieutenant William (Bill) Cole, who has an effective date of retirement of February 19, 2006. Mr. Brown has passed all of the Fire Department testing.
Board Member Stegelmann moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO APPROVE A RENEWAL AGREEMENT WITH LEXISNEXIS
Legal Compliance Administrator Shannon Marks requested Board approval of a renewal agreement with LexisNexis for online legal research services. The current agreement expires February 28, 2006. The renewal agreement is for an additional one year term through February 28, 2007. The monthly rates are $58.00 per month for two users, which equals to $696.00 per year.
Board Member Landis moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
INFORMATION ON MEETING CHANGE
Mayor Kauffman announced that due to the observation of Martin Luther King, Jr. Day, the Board meeting scheduled for Monday, January 16th will be reset for Friday, January 13th at 11:00 a.m. Deadline for agenda items is 3:30 on Thursday, January 12th, 2006. Regular Board of Works meetings will resume on Monday, January 23, 2006.
There being no further business Mayor Kauffman moved to process claims and then to adjourn. Second by Board Member Landis and motion passed unanimously.
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BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD JANUARY 13, 2006
GOSHEN, INDIANA |
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on January 13, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann
ABSENT: Board Member Landis
OTHERS: Clerk-Treasurer, City Attorney, Assistant City Planner, Director of Public Works, Fire Chief, Police Chief, Building Commissioner, Street Commissioner, Legal Compliance Coordinator, Mayor’s Administrative Assistant, Park Maintenance Director, Utilities Maintenance Manager, Utilities Office Manager
Minutes of the meeting of January 13, 2006 were presented. On motion of Mayor Kauffman and second by Board Member Stegelmann, the minutes were approved as presented.
REQUEST TO HIRE TODD E. BURKS TO THE GOSHEN POLICE DEPARTMENT
Police Chief Gary Penland requested Board approval to hire Todd E. Burks as a Probationary Patrol Officer with the Goshen Police Department effective January 16, 2006. Mr. Burks is currently a reserve officer and has passed all departmental and PERF testing.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
The Clerk Treasurer swore Mr. Burks into the position of Probationary Patrol Officer with the Goshen Police Department.
REQUEST TO HIRE JOSHUA M. HAVENS TO THE GOSHEN POLICE DEPARTMENT
Police Chief Gary Penland requested Board approval to hire Joshua M. Havens as a Probationary Patrol Officer with the Goshen Police Department effective January 16, 2006. Mr. Havens is currently a reserve officer and has passed all departmental and PERF testing.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
The Clerk Treasurer swore Mr. Havens into the position of Probationary Patrol Officer with the Goshen Police Department.
REQUEST TO APPROVE AGREEMENT FOR RENOVATIONS WITH LEON MAST
Legal Compliance Coordinator Keitha Windsor requested Board approval of an agreement with Leon Mast for minor office renovations at a rate of $24.00 per hour and with a project cost not to exceed $2,000.
The Building Department obtained three estimates for minor office renovations and found the estimate from Leon Mast to be the lowest.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ACCEPT RETIREMENT OF BATTALION CHIEF MAX WIESE
Fire Chief Danny Sink requested Board approval of the retirement of Battalion Chief Max Wiese from the Goshen Fire Department. Battalion Chief Wiese submitted a letter of resignation effective February 28, 2006. Chief Sink stated it has been a pleasure to work with and learn from Max and his knowledge and dedication for the fire service will be missed by the entire department.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO OFFER CONDITIONAL OFFER OF EMPLOYMENT
TO SHANE HEETER
Fire Chief Danny Sink requested Board approval to offer a conditional offer of employment for the City of Goshen Fire Department to Shane Heeter. Mr. Heeter has passed all of the Fire Department testing.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO APPROVE AND EXECUTE A PROPERTY DAMAGE RELEASE
Legal Compliance Coordinator Keitha Windsor requested Board approval and execution of a property damage release form from JB Hunt Transport. In October of 2005 a JB Hunt Transport vehicle damaged a street light in the City of Goshen. The light has been repaired and JB Hunt Transport requires a signed release before paying $2,119.71 for the repairs.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
There being no further business Mayor Kauffman moved to process claims and then to adjourn. Second by Board Member Stegelmann and motion passed unanimously.
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BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD JANUARY 23, 2006
GOSHEN, INDIANA |
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on January 23, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann, Board Member Landis
ABSENT:
OTHERS: Third-Deputy Clerk-Treasurer, City Attorney, City Planner, Director of Public Works, Fire Chief, Police Chief, Street Commissioner, Human Resources Manager, Legal Compliance Administrator, Legal Compliance Coordinator, Mayor’s Administrative Assistant, Parks Department Recreation Director, Utilities Superintendent
Minutes of the meeting of January 13, 2006 were presented. On motion of Board Member Stegelmann and second by Mayor Kauffman, the minutes were approved as presented.
REQUEST TO CONDUCT GIVEAWAYS AT INTERSECTIONS
Craig Koble, 18154 Springdale Drive, Outreach Coordinator for Grace Community Church, requested Board approval for church members to hand out 5,000 Hershey Bars between 8:00 and 10:00 a.m., and again from 12:00 to 2:00 p.m. at the intersections of Bashor Road & Greene Road and 8th Street and Plymouth Ave. on Tuesday, February 14, 2006. The blitz is entitled the “Hershey Hand-Out Mini-Blitz” and is an opportunity to give back to the community with kindness on Valentines Day. Mr. Koble stated adults and possibly a few teenagers would be participating and would be easily identifiable to prevent safety issues.
Board Member Landis moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO HIRE NICHOLAS D. MCCLOUGHEN AS RESERVE OFFICER
Police Chief Gary Penland requested Board approval to hire Nicholas D. McCloughen as a Reserve Officer for the Goshen Police Department. Mr. McCloughen has passed all tests and will have an effective date of January 23, 2006.
Board Member Stegelmann moved to approve the request. Second by Board Member Landis and motion passed unanimously.
Mayor Kauffman swore in Nicholas D. McCloughen into the position of Reserve Officer for the Goshen Police Department.
PRESENTATION TO K-9 OFFICER TARA POWELL
Police Chief Gary Penland presented Officer Tara Powell with a plaque in honor of her canine, Rada. Officer Powell emotionally accepted the plaque inscribed with the poem “Guardians of the Night” in memory of Rada.
REQUEST TO ACCEPT EASEMENTS AND RIGHTS OF WAY FOR CLOVER TRAILS SECTION 11
City Planner Joseph Hauflaire requested Board approval to accept easements and rights of way for Clover Trails 11. The Plan Commission approved Clover Trails 11 plat containing sixty-three lots on November 15, 2005, contingent on Board approval and acceptance of the right of way. The plat includes dedication of Utility and drainage easements and the dedication of several rights of way. The plats also meet the requirements of the subdivision and zoning ordinance.
Board Member Landis moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ACCEPT CLOVER TRAILS SECTION 11 INFRASTRUCTURE
PROJECT NO. 2005-2022
Director of Public Works Robert McCoige requested Board approval to accept the installation of infrastructure such as Water Main, Storm and Sanitary Sewer, and Street and Curbing as it has been completed for the Clover Trails Subdivision, Section 11, Project No. 2005-2022. The City of Goshen Engineering Department recommends the infrastructure be accepted for maintenance of seven Fire Hydrants, fourteen Manholes for Sanitary Sewer, twenty-one Catch Basins and four Manholes for Storm Sewer. A three-year Letter of Credit, 10% of the construction costs, received from Don’s Excavating for the Water Main, Sanitary, and Storm Sewers, in the amount of $38,000.00 has been submitted to the City of Goshen, and resides at Farmers State Bank. A three-year Maintenance Bond, 10% of the construction costs, received from Brook’s Construction for the 4140 LFT Street and Curbing in the amount of $12,525.00 has been submitted to the City of Goshen, and is held by St. Paul Property and Liability Insurance.
Board Member Stegelmann moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO FOLLOW TRAFFIC COMMISSION RECOMMENDATION TO INSTALL SCHOOL ZONE WARNING SIGNS ON SOUTH EIGHTH STREET Director of Public Works Robert McCoige requested Board approval to follow the Traffic Commission recommendation to install warning signs stating School Zone on the west side of South Eighth Street between Madison Street and Jefferson Street as Chandler Elementary is located close by.
Board Member Landis moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO FOLLOW TRAFFIC COMMMISSION RECOMMENDATION TO REPLACE EXISTING YIELD SIGNS WITH STOP SIGNS
Director of Public Works Robert McCoige requested Board approval to follow the Traffic Commission recommendation to replace the existing YIELD signs at the intersection of William Drive and Colonial Manor Drive with STOP signs.
Board Member Stegelmann moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO APPROVE ENGINEERING SERVICES PROPOSAL Director of Public Works Robert McCoige requested Board approval to pursue a proposal from Triad Engineering for the revamping of Horn Ditch, with a cost not to exceed $53,500.00. The Elkhart County Drainage Board discussed on December 18, 2005 their approval of half the monies to pay for the Triad proposal based upon Goshen’s agreement to fund half. Mr. McCoige stated the project would have enormous potential for the industrial area located on the south side of Goshen. As the City of Goshen is to fund half of the total cost, the balance would not exceed $25,750.00, to be paid from the Cum Cap Storm Fund.
Board Member Landis moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO APPROVE CHANGE ORDER NO. 1 FOR STONEWORK AT GOSHEN COLLEGE - PROJECT NO. 2004-0013
Director of Public Works Robert McCoige requested Board approval to accept Change Order No. 1 with Wayne Harshberger, Mason Contractor, for the stone wall at Goshen College, Project No. 2004-0013. The Change Order is for the addition bigger capitols on the stone wall at the College Avenue entrance of Goshen College.
The Change Order is an addition to the contract in the amount of $2,000.00, a 4.1% increase, and brings the total contract amount to $51,000.00.
Board Member Stegelmann moved to approve the request. Second by Board Member Landis and motion passed unanimously. |
BOARD OF
PUBLIC WORKS & SAFETY MEETING
HELD JANUARY 30, 2006
GOSHEN, INDIANA
|
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on January 30, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann
ABSENT: Board Member Landis
OTHERS: Third-Deputy Clerk-Treasurer, City Attorney, Administrative City Engineer, City Planner, Police Chief, Building Commissioner, Legal Compliance Administrator, Legal Compliance Coordinator, Mayor’s Administrative Assistant, Park Superintendent, Utilities Superintendent, Utilities Office First Deputy.
Minutes of the meeting of January 23, 2006 were presented. On motion of Mayor Kauffman and second by Board Member Stegelmann, the minutes were approved as presented.
REQUEST TO ERECT SIGN OVER RIGHT OF WAY
Carl Bontrager, 824 South 11th Street and Owner/Operator of Goshen Speedwash requested Board approval to erect a sign projecting into the Right of Way. Mr. Bontrager stated the name of his business was changing to First Quality Cleaners and Laundry, and would like to use his existing sign with a face change to save costs. The current sign would be rotated ninety degrees to leave a six-inch projection into the Right of Way. Upon review and discussion, it was discovered that State Farm Insurance located next to the business owned by Mr. Bontrager, has a sign projecting into the majority of the Right of Way.
Mayor Kauffman moved to approve the request contingent upon the continued display of the State Farm Insurance sign. Furthermore, should the neighboring sign be removed, Mr. Bontrager is to remove his sign projecting into the Right of Way in order to comply with the City Ordinance. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ESTABLISH INTEREST RATES FOR 2006 SIDEWALK PROGRAM
Administrative City Engineer Mary Cripe requested Board approval to set the interest rates for any agreements signed for the 2006 Sidewalk Replacement Program for residents desiring to finance their share of the costs. The Engineering Department is requesting an interest rate for the period up to default and after default, should default occur, be set. Currently, the rate is set at 3% per annum until default, and then 12% after default.
Mayor Kauffman moved to continue the interest rate as is. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO RESCIND MOTION OF SIGNS INSTALLED AT COLONIAL MANOR DRIVE AND WILLIAM DRIVE
Administrative City Engineer Mary Cripe requested the Board rescind their previous motion to install STOP signs as a replacement to existing YIELD signs at the intersection of Colonial Manor Drive and William Drive. As a revision, it is requested that NO PARKING signs be installed on Colonial Manor Drive north of the intersection at William Drive for 100 feet. It is also noted the existing YIELD signs would remain.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ADVERTISE FOR BIDS FOR 2006 CRACK SEALING PROJECT
PROJECT NO. 2006-0009
Administrative City Engineer Mary Cripe requested Board approval to advertise for bids for the 2006 Crack Sealing Project, Project No. 2006-0009.
Bids will be due back to the Clerk-Treasurer’s Office by 4:00 p.m. Monday, February 20, 2006.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ADVERTISE FOR BIDS FOR 2006 SIDEWALK PROGRAM
PROJECT NO. 2006-0001 Administrative City Engineer Mary Cripe requested Board approval to advertise for bids for the 2005 Sidewalk Program, Project No. 2006-0001. Mrs. Cripe also noted the cost of this program is shared evenly between the City and residents involved at 50% each, with the City fronting the cost, later to be reimbursed by the residents.
Bids will be due back to the Clerk-Treasurer’s Office by 4:00 p.m. Monday, February 20, 2006.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO ACCEPT RIGHT OF WAY FOR A PORTION OF BEAVER LANE City Planner Joseph E. Hauflaire requested Board approval to accept the Right of Way for a portion of Beaver Lane owned by Sorg Dodge. This dedication is part of the Martin’s Supermarket project and had previously been dedicated by Martin’s. However, that dedication included land not owned by Martin’s. This acceptance would correct that error.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST FOR RESOLUTION AUTHORIZING THE DISPOSAL
OF POLICE VEHICLES
Legal Compliance Coordinator Keitha Windsor requested Board approval of a Resolution authorizing the disposal of three police vehicles at the Street Department that have been crushed and are ready for scrap. The Street Department is prepared to have the crushed vehicles removed from their property by Glon’s Wrecker Service and pay the City of Goshen a total of $240.00. Indiana Code 5-22-22-6 allows for more than one item, with an estimated total value of less than $5,000.00 to be transferred or sold at a private sale without advertising.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
REQUEST TO EXECUTE MEMORANDUM OF UNDERSTANDING FOR JAG AGREEMENT
Police Adjutant Joseph Brown requested Board approval to execute the Memorandum of Understanding for the JAG Agreement. Per Adjutant Brown, the agreement is from Homeland Security and states how funds are to be disbursed through the State of Indiana, Elkhart County, City of Elkhart, and the City of Goshen accordingly. Adjutant Brown stated the City of Goshen is to receive approximately $13,000.00, and is to be used as Homeland Security funds.
Mayor Kauffman moved to approve the request. Second by Board Member Stegelmann and motion passed unanimously.
PUBLIC HEARING ON 219 OLIVE STREET
Mayor Kauffman called the Public Hearing on the Order of the Building Commissioner issued January 6, 2006 to Brenda Damron, property owner, and Option One Mortgage Corporation of Irvine, California, regarding 219 Olive Street, Goshen, Indiana.
City Attorney, Larry Barkes, presided. Present was Assistant Building Commissioner Steve Bice, City Planner and Board of Zoning Appeals Administrator Joseph Hauflaire, and Lisa Damron who was representing her mother, Brenda Damron.
Assistant Commissioner Bice presented the current situation regarding condition of the home.
By agreement of the parties, the property still was in violation of the City of Goshen’s Neighborhood Preservation Ordinance 4068.
Ms. Damron was first notified on February 24, 2004 by letter indicating that structures at the location were in need of substantial repair. In May of 2005, a fire damaged the main structure making the building unsafe and not suitable for repair. Further action was delayed until a fire investigation could be completed. On November 1, 2005, a new inspection of the structures and grounds were made. On the same date, Brenda C. Damron was instructed to bring the premises into compliance with the Neighborhood Preservation Ordinance. More than thirty days have passed since the November 1, 2005 notice and no improvements have been made to the premises.
After a discussion regarding the Board’s options for actions on the matter, Mayor Kauffman moved to find that the existing structures on the property were in violation of the City Neighborhood Preservation Ordinance 4068 and Brenda C. Damron failed to fix the following existing violations:
1) The foundation walls have holes in them (violation of Section 3.2).
2) Most window openings contain broken glass or are unsecured (violation of Section 3.2 and 3.4).
3) The roofing materials on both the main structure and garage are substantially deteriorated and damaged (violation of Section 3.3).
4) The roof drainage system is damaged or missing entirely (violation of Section 3.3)
5) The window and door frames throughout the main structure are neither weather tight nor rodent proof (violation of Section 3.4)
6) The rear porch has rotted floorboards and is not properly supported (violation of Section 3.5).
7) No porch remains at the north and south doors (violation of Section 3.5)
8) The paint is cracked and peeling on almost the entire exterior surface of the main structure (violation of Section 3.7).
9) More than fifty percent (50%) of the non-supporting members of the main structure and more than thirty-three percent (33%) of supporting members of the main structure have been damaged by the fire in the interior of the structure (violation of Section 3.18)
10) More than sixty-six percent (66%) of the structure strength, fire resistance and weather resistance has been damaged by the fire (violation of Sections 3.19 and 3.20)
11) The structure is freely accessible (violation of Section 3.20)
It is hereby ordered the main structure and garage be demolished by February 15, 2006.
Ms. Damron, in response to the Board questioning said she agrees completely with all allegations, and her family would like to repair the garage as a use for mechanic work on vehicles, but the house itself could be torn down.
Joseph Hauflaire, representing the Board of Zoning Appeals stated that repair to the garage only would leave a secondary structure on a property and would likely fail to comply with the City Zoning Ordinance.
Ms. Damron stated her family could not afford to tear down the structures and the City would more than likely have to have an outside contractor demolish the house. Ms. Damron also asked if she could have until the end of February to remove personal items from the home not damaged by the fire.
Mayor Kauffman stated Ms. Damron would more than likely have time to remove personal items from the property at 215 Olive Street, should the City need an outside contractor to remove the structures.
Mayor Kauffman moved to find the property in violation and reported that all structures are to be removed by February 15, 2006, at the property owner’s expense. Second by Board Member Stegelmann and motion passed unanimously.
Mayor Kauffman closed the hearing at approximately 4:35 pm.
There being no further business Mayor Kauffman moved to process claims and then to adjourn. Second by Board Member Stegelmann and motion passed unanimously.
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BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD FEBRUARY 6, 2006
GOSHEN, INDIANA |
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on February 6, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Landis
ABSENT: Board Member Stegelmann
OTHERS: Clerk-Treasurer, City Attorney, Director of Public Works, City Planner, Fire Battalion Chief Scheidel, Police Chief, Building Commissioner, Street Commissioner, Legal Compliance Administrator, Legal Compliance Coordinator, Mayor’s Administrative Assistant, Park Superintendent, Utilities Superintendent, Utilities Office First Deputy.
Minutes of the meeting of January 30, 2006 were presented. On motion of Mayor Kauffman and second by Board Member Landis, the minutes were approved as presented.
REQUEST TO ERECT SIGN IN RIGHT-OF-WAY
Rich Hochstetler of Indiana Paint & Collision requested Board approval of the installation of an exterior sign in the right of way at 411 E. Lincoln Ave. The requested sign would have a 6’ x 4’ face and is 8 feet in height and be interiorly lit. The requested placement of the sign is 7.5’ from the sidewalk.
The Board discussed the following with Mr. Hochstetler and City Planner Joseph Hauflaire:
· The height of the sign may be necessary to allow view of oncoming traffic at the intersection of Cottage Ave and Lincoln Ave;
· The proposed sign will be interiorly lit in a mostly residential area;
· If the proposed sign would meet the guidelines of the Historic District Ordinance as the site is adjacent to the District;
· The request is to place the sign in the right-of-way to avoid blocking the drive through the parking lot of the business; and
· If the City would need the right-of way for any reason, the sign would have to be moved at the owner’s expense.
Mayor Kauffman moved to allow the sign to be placed in the right of way providing it meets the guidelines of the Historic District Ordinance of the City and approval by City Planner Joseph Hauflaire. Approval of the sign will include determining if the height of the approved sign will block the view of oncoming traffic. Second by Board Member Landis and motion passed unanimously.
REQUEST TO ISSUE A MECHANICAL LICENSE TO R. GLICK
Building Commissioner Michael Leasor requested Board approval to issue a mechanical license for the City of Goshen to Ronald J. Glick, 22334 C.R. 10, Elkhart, IN 46514. Mr. Glick passed with a score of 75.8%.
Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO ISSUE AN ELECTRICAL LICENSE TO J. MERRILL
Building Commissioner Michael Leasor requested Board approval to issue an electrical license for the City of Goshen to Jack K. Merrill, representing JKM Wiring, Inc., South Bend. Mr. Merrill passed with a score of 79.1%.
Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO APPROVE TEMPORARY CLOSING OF NEW YORK STREET
Director of Public Works, Robert McCoige requested Board approval of the temporary closing of New York Street to allow Dairy Farmers of America, Inc. to bring a new boiler to their facility which requires the blocking of traffic. The closure is between 9th and 10th Streets and is scheduled for February 10, 2005 from 8:00 a.m. to 5:00 p.m.
Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO APPROVE 2005 ENCUMBRANCES
Clerk-Treasurer Tina Bontrager requested Board approval of encumbrances that were appropriated for the 2005 fiscal year to be paid in 2006 from 2005 encumbered funds as follows:
General Fund $ 168,948.81
MVH $ 195,426.94
LR&S $ 122,813.19
LECE $ 624.56
CCD $ 417,132.94
CCI FIRE $ 43,028.84
EDIT $ 156,689.04
Park & Recreation $ 157,713.93
Total $1,262,378.25
Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.
REQUEST TO APPROVE ACCEPTANCE OF EASEMENTS FOR REPLAT OF KEYSTONE POINTE III
City Planner Joseph Hauflaire requested Board approval to accept the replat for Keystone Pointe III. The replat includes dedication of utility easements, and access easements. Generally, the replat includes the reconfiguration of the easements. All streets within the subdivision are private; therefore no right of way is being dedicated.
The Plan Commission approved the replat at their meeting December 20, 2005 contingent upon the Board accepting the revised easements.
Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.
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BOARD OF PUBLIC WORKS & SAFETY MEETING
HELD FEBRUARY 13, 2006
GOSHEN, INDIANA |
The Board of Public Works & Safety of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on February 13, 2006, at 4:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows:
PRESENT: Mayor Kauffman, Board Member Stegelmann, Board Member Landis
ABSENT:
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